Sunday, June 4, 2017

2017 Seating Chart, Parking Options and FAQs

We are just a few days away!...

It's almost here! Can you believe it? Don't worry, we can't either . 

We wanted to update you with the seating chart and some other FAQs to help ease your worries about the event. 

This has also been posted on both facebook pages and will be on hand at the door, if you need it. 


  • Does the ticket have to be in my name?

The name does not need to match. We know tickets were bought/sold, it's okay if the ticket is under another person's name. 

  • Does my ticket need to be printed? 

Your ticket does not have to be printed. As long as we can scan it or view it on your Eventbrite app, email, etc we will take it for admittance.

  • I am a VIP ticket holder, how does the lunch break work?

The ballroom will be cleared out when lunch break begins. If you have a VIP ticket and are in line for an author when we break for lunch, you will also be given a ticket (if the author chooses to leave for lunch). Some authors may stay within the ballroom and have lunch brought to them and you won't lose your place in line. This is at the author's discretion. If they do choose to leave, this means that when the General Admission time begins, you can return to that same spot in line for that same author if you have the ticket provided to you.  If you choose to go to another author's line when GA begins, your spot/ticket will be forfeit. You have to return to the same author/same line.
  • Will we get discounts on parking?
Unfortunately, no. We all have to pay the parking price. It is $24 for overnight and $20 for day parking at the hotel. Lots surrounding the hotel may have different costs. Hotel parking options are below. The valets have been made aware that attendees can utilize hotel parking and DO NOT  need to be a guest at the hotel.

  • Where do we pick up bags and tees?
There is a registration table where you will turn in your ticket. This is where the shirts and totes will be located. You will need to give the volunteer your name, and they will retrieve your order. 
  • Will there be extra totes and tees for sale at the event?
A very very few will be on hand at the event. By very, very few we mean under 5. They are first come, first serve. They too will be for sale at the registration table. 
  • Can we bring other items to be signed?
Yes! People bring pictures, kindle covers, home made books, etc. Bring whatever you would like. We encourage it!
  • Is there a limit per author of books we can have signed?
We don't have a limit. We only ask if you have a large quantity of books to be signed, please visit with the author and get a few signed. Then leave the large quantity with the author and ask if you can retrieve them later. This too is to help with line management and wait times for you and other attendees.
  • How will the authors know who to sign a book to?
We will have post its and name tags at the event. Please put the name of who the book is intended for on the post it. You will also be given a name tag at registration. Please clearly spell your name (who you would like the book signed to) on the name tag. The event gets loud, this will help the author make sure the book is made out to the correct person/spelling. 
  • Can we bring rolling carts?
Yes! If you are comfortable bringing a rolling cart, please do!

  • What room is the event in?
Orchid Ballroom at the Westin. There will be signs directing you where to go.

  • Can we bring in food or drinks?
Food is a no. Drinks, are a yes. Bottled water, bottled soda, etc , is all acceptable. Please remember to deposit empty drinks in the proper trash receptacles. There will also be a bartender open at the event. You will also be able to purchase drinks there. 

  • Last year the event had raffles. Will there be raffles again this year? 
There will be! We have some amazing prizes! Please remember raffle tickets are cash only. The DJ will be the one announcing raffle winners throughout the event! Make sure to stop by the raffle table and get some tickets !!

We encourage you to visit with EVERY author at the event. Even if you don't know them. You may just find your next favorite author!

We think that is everything. Please remember to have fun. That is the most important thing. We all come together because of our love of these authors and their amazing books and what they mean to us. Let's keep it fun and exciting for everyone!

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